Managed Payroll for Construction Companies
We handle your PAYE and CIS payroll end-to-end — timesheets, deductions, IR35 compliance, and HMRC reporting — so you can keep your focus on the build.
Payroll complexity is a construction problem we solve
Managing a mixed workforce of PAYE employees and CIS subcontractors across multiple sites creates significant payroll complexity. Get it wrong and you're exposed to HMRC penalties, IR35 liability, and worker retention problems from late or inaccurate payments.
Phoenix Gray's managed payroll service removes that burden entirely. We process worker payments, handle all statutory deductions, maintain your IR35 compliance position, and provide detailed cost reporting — all under one roof alongside our recruitment service.
The cost of getting payroll wrong
- IR35 non-compliance — HMRC can pursue the end-client (you) for unpaid tax and NI on workers incorrectly classified as self-employed, with interest and penalties.
- Late payments — Skilled tradespeople and subcontractors will walk off site if payments aren't on time. Payroll errors cost you workers mid-programme.
- Incorrect CIS deductions — Applying the wrong rate or failing to verify subcontractors exposes you to penalties on every incorrect return submitted to HMRC.
- Holiday pay exposure — Incorrectly calculating rolled-up holiday pay for workers creates tribunal risk and back-pay liability.
PAYE and CIS — both covered
We process both payroll types correctly, often for mixed workforces on the same site.
PAYE Payroll
Employed Workers- Income tax, NI, and pension deducted at source
- Statutory holiday pay included
- Auto-enrolment pension managed
- RTI submissions to HMRC each pay run
- Payslips issued digitally to every worker
CIS Payroll
Subcontractors- Deductions at 20% (registered) or 30% (unregistered)
- CIS deduction statements issued each period
- HMRC monthly returns filed on time
- Subcontractor verification managed
- Full audit trail for HMRC inspections
Everything included as standard
No add-ons, no hidden extras. Our managed payroll service covers the full scope of construction workforce payment administration.
Weekly PAYE & CIS Payroll
Workers paid accurately and on time every week. We handle PAYE calculations, CIS deductions, NI contributions, and RTI submissions to HMRC on your behalf.
Online Timesheet Portal
Supervisors approve timesheets digitally — no paper, no chasing. Workers can submit from any device and you receive a full payroll breakdown per pay run.
IR35 & Off-Payroll Compliance
We maintain Status Determination Statements for all workers, correctly categorise inside/outside IR35 status, and ensure your supply chain meets HMRC obligations.
CIS Deduction Statements
Every CIS worker receives a deduction statement each payment period at the correct rate — 20% for registered, 30% for unregistered — with full HMRC compliance.
Holiday Pay & Pension Management
Statutory holiday pay, auto-enrolment pension contributions, and AVCs are all calculated and processed within each pay run — no spreadsheets required.
Cost Code & Project Reporting
Payroll costs reported by worker, site, and cost code so you can track labour spend against your programme and budget in real time.
How it works
Tell us about your workforce
We gather details on your workers — PAYE employees, CIS subcontractors, or a mix. We verify each worker's status and set up their payroll record.
Workers submit timesheets
At the end of each week, workers complete their timesheets online. Your site supervisor reviews and approves — no paper, no chasing.
We process payroll
We calculate gross pay, apply all deductions (income tax, NI, CIS, pension), and process payments directly into workers' bank accounts.
You receive one consolidated report
A full payroll breakdown by worker, site and cost code lands in your inbox each pay run. You receive one invoice with the total employer cost.
We handle all HMRC obligations
RTI submissions, CIS monthly returns, deduction statements — all filed correctly and on time. You stay compliant without lifting a finger.
Recruitment and payroll — together
When Phoenix Gray places workers on your sites, we can manage their payroll too. One agency, one contact, one invoice — covering everything from hire to payment.
Ready to take payroll off your plate?
Talk to our team about setting up managed payroll for your construction workforce. We'll explain exactly what's covered and how quickly we can get you started.